Privacy Policy
Your personal data during the application process
Welcome to the website of LEADING TALENTS Executive Search.
We are very pleased that you want to apply at LEADING TALENTS Executive Search. Transparency and trustworthy handling of your personal data is an important basis for good cooperation. We therefore inform you about how we process your data and how you can exercise the rights to which you are entitled under the General Data Protection Regulation (GDPR). The information below provides you with an overview of the collection and processing of your personal data in connection with the implementation of the application process. Please read this data protection declaration carefully before applying to us.
LEADING TALENTS Executive Search uses the service onlyfy one (by XING) to process applications. Find more information at each step of your application further down in the text.
1. General Information
a) Who is responsible for data processing?
The responsible company within the meaning of Art. 4 No. 7 GDPR is:
LEADING TALENTS e.U.
Tuchlauben 7a, 1010 Vienna, Austria
office@leadingtalents.at
b) How do you reach the Data Protection Officer?
For questions regarding data protection, please contact us by email at office@leadingtalents.at.
2. What is personal data?
According to Art. 4 No. 1 of GDPR, personal data is any information relating to an identified or identifiable natural person.
3. Which data is processed?
3.1. The following data or categories of data are processed in order to carry out the application procedure:
- Applicant master data (first name, last name, title, e‑mail address, telephone number, address, date of birth, citizenship)
- Qualification data (covering letter, letter of motivation, CV, previous activities, professional qualifications and competences)
- Voluntary information, such as an application photo or other information that you voluntarily give us in your application or upload voluntarily
- Additional questions depending on the respective advertisement (e.g. driving licence, citizenship)
- the communication between you and us, as well as comments and evaluations written about you in the course of your application process
- Other data/data categories, e.g. publicly accessible, job-related data, e.g. a profile on professional social media networks such as XING or LinkedIn
- Special categories of personal data: If you provide information in your application documents that contains special categories of personal data within the meaning of Art. 9 (1) of the Data Protection Regulation, we will also only process this data within the legally permitted context.
3.2. The following additional personal data is processed in connection with the use of the platform:
a) Automatically collected usage data
When accessing the jobbase.io domain, your internet browser automatically transmits certain usage data for technical reasons. This information is stored separately from other data in so-called log files. This data is technically necessary to offer the functions of the e‑recruiting system and to ensure its stability and security. They are stored by onlyfy one for a period of 12 months. Data whose further storage is required for evidentiary purposes is exempt from deletion until the respective incident has been finally clarified.
b) Cookies
Onlyfy one uses cookies. These are used to make the online application more user-friendly and effective. The cookies are technically necessary to make this website available to you. Without the use of cookies, the operation of the website would not be possible. There is therefore no possibility to object to the use of the cookies.
The legal basis for the processing of the data is Art. 6 para.1 lit. f GDPR.
4. For what purposes do we process your data and on what legal basis?
a) Data processing for the purposes of the employment relationship — § 26 BDSG
Your personal data is processed for the purpose of personnel selection to fill vacancies, i.e. to initiate an employment contract. The necessity and the scope of the data collection are assessed, among other things, according to the position to be filled. If your desired position involves the performance of particularly confidential tasks, increased personnel and/or financial responsibility, or is linked to certain physical and health requirements, more extensive data collection may be necessary. The legal basis is Section 26, Paragraph 1 of the Federal Data Protection Act (BDSG).
b) Consent — Art. 6 para. 1 lit. a and Art. 9 para. 2 lit. a DSGVO, §26 para. 2 BDSG
If you have given us your voluntary consent to process certain personal data, then this consent forms the legal basis for the processing of this data.
In the following cases, we process your personal data on the basis of your consent:
Inclusion in the applicant pool, i.e. we store the application documents beyond the current application process for consideration in subsequent application processes.
In the context of application processes for a specific job advertisement. The data you have already provided in the application process is processed for this purpose.
In the context of forwarding to our clients after you have given your separate consent. The data that you have already provided in the application process will be processed for this purpose.
If we process data based on your consent, you have the right to revoke your consent at any time with effect for the future. If possible, please send your revocation by e‑mail to office@leadingtalents.at. The lawfulness of the processing of your data up to the time of the revocation remains unaffected.
c) Data processing based on legitimate interest — Art. 6 para. 1 lit. f GDPR
In certain cases, we process your data to protect a legitimate interest of ours or of third parties. A legitimate interest exists, for example, if your data is required for the assertion, exercise or defence of legal claims in the context of the application process (e.g. claims under the General Equal Treatment Act). In the event of a legal dispute, we have a legitimate interest in processing the data for evidence purposes.
5. How long will your data be stored for?
(1) We store your personal data for as long as is necessary for the decision on your application. Insofar as an employment relationship between you and us or a client does not come about, we may continue to store data beyond this insofar as this is necessary for the defence against possible legal claims. As a rule, your data will be deleted within 6 months after the end of the application process.
(2) If no employment relationship is established but you have given us your consent for the further storage of your data (“applicant pool”), we will store your data until your consent is revoked, but for a maximum of 24 further months. If there is a specific reason, we may also store your data for a longer period for the purpose of defending against possible legal claims.
(3) If you withdraw your application before the end of the application process, i.e. delete your data and your account, the stored data will be blocked for the period of the application process that is still ongoing and finally deleted after 6 months after the end of the application process.
(4) If you no longer use your candidate profile and have not given your consent to the longer storage of data in the applicant pool, the data will be deleted within 6 months after the end of the application process.
(5) You yourself can delete your candidate profile and your application documents at any time or submit a request for deletion or have the processing restricted.
6. Which rights do you have in connection with the processing of your data?
(1) You can request information about whether we have stored personal data about you. If you wish, we will tell you what the data is, for what purposes the data is processed, to whom the data is disclosed, how long the data is stored and what other rights you have in relation to this data.
(2) In addition, you have the right to have your data corrected or deleted. You may also request that we provide any personal data you have provided to us in a structured, commonly used and machine-readable format either to you or to a person or company of your choice.
(3) You also have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you. We do not use exclusively automated processing for decision-making in the application process.
(4) You also have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(l)(it)(e) GDPR (data processing in the public interest) or on the basis of Article 6(1)(f) GDPR (data processing for the purposes of safeguarding a legitimate interest).
(5) Furthermore, you have the right to lodge a complaint with the competent data protection supervisory authority.
(6) To exercise your rights, you can contact us by e‑mail at office@leadingtalents.at. We will process your enquiries promptly and in accordance with the legal requirements and inform you of the measures we have taken or will take.
7. Is there an obligation to provide your personal data?
The provision of personal data is neither legally nor contractually required, nor are you obliged to provide the personal data. However, the provision of personal data is necessary for the implementation of the application process. This means that if you do not provide us with personal data when applying, we will not be able to carry out the application process.
8. What happens if you interrupt your online application?
You can interrupt the creation of your online application at any time and continue it at a later time. For this purpose, technically necessary cookies are used on the platform. During the application process, data is transferred to jobbase.io. I.e. data provided by you for the creation of the user account as well as uploaded documents are recorded in jobbase.io. The data remains recorded even if you interrupt and/or do not complete an application. In this case, your application will be marked as incomplete and the data will remain viewable by our company on a restricted basis.
You can view, edit or update the data you provided in your online application in your candidate profile at any time.
Provided you do not make any further changes in your candidate profile, for example complete a current application, start a new application or change the data of an existing application, your data will be deleted within 6 months of the end of the last active application process.
You can request deletion of your candidate profile and application documents at any time. After the deletion request has been made, you will be informed of the exact deletion date and your data will be automatically deleted according to the specified conditions of this privacy policy.
Information on data processing — cooperation with onlyfy one (by XING).
LEADING TALENTS Executive Search uses the service onlyfy one (by XING) to process applications. This privacy policy informs you about the processing of your data.
onlyfy one
onlyfy one is part of the comprehensive XING service of New Work SE, which aims to contribute to improving and simplifying the professional lives of users through a variety of different applications (onlyfy one as well as the social network XING, kununu, etc.) and to make the working world more fulfilling for individuals and at the same time even more successful for companies. As part of the comprehensive XING service, onlyfy one is an online platform on which or via which talents and companies come together. On or via onlyfy one, companies can, among other things, publish job advertisements, identify interesting talents (possibly also from the professional network XING), receive and manage applications and exchange information with talents and applicants. New Work SE supports this coming together of talents and companies on or via onlyfy one. This is done, among other things, by recommending talents and displaying them in the customer’s company account as well as by generating and providing recruiting-relevant information and analyses based on data that New Work SE processes in onlyfy one and, if applicable, in other XING applications or outside.
Joint responsibility
With regard to the interaction in the company account of LEADING TALENTS Executive Search, a so-called joint responsibility of LEADING TALENTS Executive Search and New Work SE pursuant to Art. 26 GDPR, as they jointly determine the purposes and means of the processing within the meaning of Art. 4 No. 7 GDPR. The current version of the agreement on joint responsibility pursuant to Art. 26 GDPR, which New Work SE concludes with the companies that use onlyfy one, can be viewed here as an attachment to the GTC https://www.xing.com/terms/onlyfy-one to find out about the essence of the agreement.
Data processing by New Work SE
With regards to the data processing for which New Work SE is solely responsible or responsible within the scope of joint responsibility with LEADING TALENTS Executive Search, you will find more detailed information in the data protection declaration of XING, https://privacy.xing.com/de/datenschutzerklaerung. There you will also find the contact details of New Work SE and the company data protection officer of New Work SE.
Interruption of your online application
You can interrupt the creation of your online application at any time and continue it at a later time. Cookies are used for this purpose. Data provided by you for the creation of the user account as well as uploaded documents are recorded in the company account of LEADING TALENTS Executive Search in onlyfy one. The data remains recorded even if you interrupt and/or do not complete an application. In this case, your application will be marked as incomplete and the data will remain restricted for LEADING TALENTS Executive Search to view.
Accessibility of your data
You can view, edit or update the data you provided as part of the online application in your candidate profile at any time.
If you wish to withdraw your consent, please contact office@leadingtalents.at.